Donation Receipt Template

What must a donation receipt include?

The IRS lists the name of the organization, the amount of a cash gift, a description but not the value of a non-cash gift, and one of three statements: that no goods or services were provided, a description and good-faith value of what was provided, or that it was only intangible religious benefits. The template prints each of these.

Add your EIN and a receipt number too. They are not on the IRS list, but they help you and the donor match the receipt to your records.

How do I make a donation receipt?

Type your organization and the donor onto the receipt, add each gift as cash or goods, and choose what the donor received in return: nothing, goods or services, or only religious benefits. The receipt updates as you go and adds the right IRS statement. Sign it after you download the PDF, or have it signed by an officer.

1. Type your organization and the donor onto the receipt.
2. Add each gift as cash or goods.
3. Say what, if anything, the donor got in return.
4. Add the signer's name and title.
5. Press Download PDF.

Do I put a value on donated goods?

No. The IRS says the acknowledgment should describe a non-cash gift but not state its value; valuing it is the donor's job. So the template describes goods, such as two bags of clothing or a used sofa, and prints Not valued by the organization in the amount column. Cash gifts show their amount.

What is a quid pro quo donation?

It is a payment that is partly a gift and partly for something the donor receives. The IRS example: a donor gives $100 and gets a concert ticket worth $40, so the contribution part is $60. For a payment over $75 like this, the charity must give a disclosure with a good-faith estimate. Our template shows $60 for that example.

The disclosure must tell the donor that only the amount above the value of what they received is deductible, and give a good-faith estimate of that value. Pick Goods or services and enter the value, and the receipt adds both.